Not able to download audit reports

Auditing is an important feature in SharePoint. Auditing maintains a log of the actions performed on content in a site collection. Administrators can retrieve the entire history of actions — from a particular user or date range.

If you want to learn as how to configure audit settings then please refer the following article: http://office.microsoft.com/en-us/sharepoint-server-help/configure-audit-settings-for-a-site-collection-HA010099726.aspx

Coming back to the main point: One of our clients has raised a ticket with us by mentioning: They are not able to download ‘content viewing’ reports.

What exactly is happening as they are not able to download?

- Open the SharePoint site on which you are working on

- Site actions

- Site settings

- Site collection administration section

- Audit log reports

- Whenever we clicks on ‘content viewing report’ to download

- It prompts for credentials

- After entering the correct username and password, it keeps the login prompt as it is and finally ‘you are not authorized to view this page’

What is the reason behind this issue / proper explanation?

Audit settings can be configured at the site collection level only. The logs are maintained in the dbo.AuditData table of the respective content database.

You will find an excellent explanation here:

http://blogs.msdn.com/b/subhajitc/archive/2009/05/20/tip-the-untold-story-of-audit-logs-in-sharepoint.aspx

Resolution:

stsadm -o trimauditlog

   -url

   -date

   -databasename

   [-databaseserver]

Important instructions:

If you are providing the site collection URL then there is no need to provide database name as well as database server name

Let’s assume that your client wants the audit data in between 21 September 2011 to 25 April 2012 then the date parameter will be 20110921, so the data before this will be deleted or u can call it as trimmed.

Note: This operation is available after the Infrastructure Update for Microsoft Office Servers is installed. This functionality is available only by using Stsadm.

If you have any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues

SharePoint 2010-Cannot view audit log reports on site collection

Auditing-Knowing who is taking what action on which content in your site collection can be critical in helping your organization fulfill its requirements, such as meeting regulatory compliance and records management? You save an audit log report as a Microsoft Excel 2010 workbook to a library in the site collection that you specify.

Would like to highlight some nice contribution from Amol Ghuge on auditing configuration:http://sharepointknowledgebase.blogspot.in/2010/09/sharepoint2010-site-collection-auditing.html

But now in this article, I am trying to concentrate on one of the incident which has been faced by the local team members.

The issue was: After being enabled the Audit log reports, the link to "Audit log reports” remains unavailable (does not appear) on site collection settings

See, it was very easy to troubleshoot this issue so I request you to follow the below mentioned steps and I am pretty much confident that your issue will be resolved.

Resolution:

I am providing you two options here so you can use anyone as per your flexibility.

Note: in both the options, you must be site collection administrator for the site collection.

Option1:

·         Open command prompt ( Start-> Run and type cmd ) 

·         Change to the SharePoint 2010 path (\programfiles\Common files\Microsoft Shared\web server extensions\14\bin) 

·         Run STSADM.EXE -o activatefeature -name Reporting -url http://sitecollectionurl -force (this may take a while on finishing) 

Option2:

§  On the site that the Audit log reports are going t be activated

§  Site Actions

§  Site settings 

§  On Site collection administration section

§  click on Site Collection Features 

§  Search for the Reporting feature 

§  Click on Activate button 

Go back to Site Actions->Site Settings and on Site Collection administration section and verify that the link is available now

Please let me know in case of any queries/questions regarding the above mentioned information. I would be more than happy to help you as well as resolves your issues